SECAUCUS PUBLIC SCHOOLS

TITLE: HUMAN RESOURCES SPECIALIST

  I.        QUALIFICATIONS

                Demonstrated experience in Human Resources.  Minimum BA degree.  Public
            School experience required.  Excellent communication skills, and ability to relate to a
            variety of constituencies.  Ability to manage multiple tasks simultaneously.  Knowledge
            of applicable statutes (certification, equity, FMLA, etc.)  Experience in contract
            negotiations.  Knowledge of personnel technology (CSI pref’d). Excellent technology and             Administrative skills and computer literacy that will enhance office operations.

 II.       RESPONSIBLE TO

            The Superintendent of Schools.

 III.      FUNCTION

            The Human Resources Specialist shall be responsible for matters related to the recruitment, hiring, and continued employment of professional and non-professional staff members.

  IV.     MAJOR RESPONSIBILITIES

A.        Establish programs and procedures for recruitment and hiring of professional and non-professional personnel.

B.        Project district personnel needs in cooperation with central office administration and building principals.

C.        Communicate in writing with district staff regarding job opportunities.

D.        Develop and maintain a system for personnel records of employees, including the Employee Statement of Assurance. Provide a comprehensive, efficient, accurate, and current record of matters pertinent to employment.

E.         Ensure that records of personnel management and procedures followed by the district meet legal and contractual requirements.

F.         Develop, maintain, and disseminate job descriptions for instructional and non-instructional staff.

G.        Maintain employee contracts in force in the district, and alert, as appropriate, administrators of contradictions or problems.

H.        Maintain a matrix and copies of personnel contracts entered into by the Board, including individually negotiated contracts or contracts negotiated with employee groups.

I.          Ensure the proper certification of all professional staff in accordance with the certification code of the State of New Jersey.

J.          Implement the provisions of employee contracts and salary schedules for personnel working under negotiated contracts.

K.        Prepare for Board agenda recommendations for staff assignments, transfers, dismissals, promotions, and such other resolutions that are consistent with board policy and the terms and conditions of employment.

L.         Implement contractual, legal, and board policy mandates into personnel procedures.

M.        Participate in the development of personnel policies affecting instructional and non-instructional staff.

N.        Assist in administering the staff transfer policy.

O.        Recruit and advertise, in conjunction with Affirmative Action guidelines and contractual requirements, staff vacancies.

P.         Organize and conduct annual New Teacher Orientation Program.

Q.        Maintain membership in such state, regional, and national staffing associations as will benefit the district's process of recruitment.

R.        Counsel with employees to provide information and to resolve complaints, difficulties, out placement, and other matters related to personnel management.

S.         Develop and implement procedures for recruiting, screening, hiring, and orientation of substitute teachers.

T.         Supervise substitute placement and ensure that substitutes are appointed and assigned in accordance with board policy and legal requirements.

U.        Supervise the records and the procedures of attendance program for certified staff, providing the statistical information required by the State Department of Education.

            V.        Verify and initiate salary adjustments for degree changes.

            W.       Develop a public relations program to enlighten the community about personnel     statistics          and staff accomplishments.

            X.        Act as official designee of the Superintendent at appropriate stages of the grievance         procedure.

AA.     Publish an information newsletter relative to personnel.

BB.      Complete, as related to personnel, County, State, and Federal reports.

CC.      Attend regular meetings of the Superintendent's Cabinet and serve to improve communication, cooperation, and planning among all staff members.

DD.     Report periodically to the Superintendent the success, problems, developments, events, and needs of the Personnel Department.

EE.      Prepare budgetary and personnel recommendations to provide for the efficient and effective operation of the Personnel Office.

FF.       Supervise and evaluate staff assigned to the personnel department.

GG.     Assume those responsibilities as delegated by the Superintendent consistent with the duties implied by the job title.

HH.     Communicate effectively with the DOE, County Office, and Universities and other agencies that are affiliated with the district.

II.        Coordinate benefits and pension programs in collaboration with staff.

JJ.        Prepare Board Agenda as directed by the Superintendent.

APPROVED BY:     SECAUCUS BOARD OF EDUCATION 

DATE :                      April 29, 2010

TITLE:                                   PRINCIPAL

QUALIFICATIONS:             1.   As set by the State Board of Education

2.   Such additional qualifications as the Board may find appropriate.

REPORTS TO:                                  Superintendent of Schools

SUPERVISES:                                   All personnel serving in assigned school.

JOB GOAL:                           By use of leadership, supervisory and administrative skills, to manage assigned school so as to promote the educational program development of each school.  To make the school facility an attractive, pleasant, safe, secure and productive place in which to work and learn. Establish a positive learning climate for students and staff.

PERFORMANCE

RESPONSIBILITIES:         

1.       Administers and supervises the school and its instructional program in all its facets.

2.       Assumes responsibilities for the implementation and observance of all Board policies and regulations by the school’s staff and students.

3.       Provides leadership in the development, revision and evaluation of the school’s curriculum and instructional program.

4.       Supervises and evaluates the performance of all professional, paraprofessional, administrative and non-professional personnel attached to the assigned school.

5.       Implements and supervises the school’s special education program.

6.       Prepares or supervises the preparation of reports, records and budgetary requests required or appropriated to the school’s administration.

7.       Provides leadership for a comprehensive athletic and extra-curricular program.

8.       Attends special events held to recognize student achievement and school-sponsored activities, functions and athletic events.

PERFORMANCE

RESPONSIBILITIES (con’t)

9.       Establishes and maintains favorable relationships with local community, parents, and citizen groups and the local business community to foster understanding and solicit support for overall school objectives and programs. Interpret Board policies and administrative directives; and discuss and resolve student problems.

10.     Works with various members of the central administrative staff and other supportive staff on school problems as well as district-wide matters, such as transportation, special service, etc.

11.     Keeps abreast of changes and developments in the profession and Department of Education mandates by attending professional meetings, reading professional journals, and other publications, and discussing problems of mutual interest with others in the field.

12.     Attends public or executive meetings of the Board when so requested by the Superintendent.

13.     Work with staff to provide sound leadership in meeting NCLB and NJQSAC requirements, as well as District, Superintendent and DOE goals.

14.     Provide leadership and support for educational technology and technology infusion.

15.     Performs such other duties as assigned by the Superintendent.

TERMS OF EMPLOYMENT:

                                       Twelve months a year.  Salary to be negotiated with the Board.  Work schedule to be assigned by the Superintendent.

EVALUATION:           Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Administrative Personnel.

PART TIME (0.5)

PRESCHOOL THROUGH-3^rd Grade SPECIAL EDUCATION TEACHER

DUAL CERTIFICATION REQUIRED

SUPERVISOR OF BUILDINGS AND GROUNDS

QUALIFICATIONS:

            1.         Appropriate educational background.

2.         Demonstrated knowledge of the basic principles of construction, maintenance, security, grounds keeping, custodial operations and employee safety.

3.         At least three (3) years experience in the area of planning or maintaining physical facilities.

4.         Must possess or be eligible to acquire the CEFM (Certificate Education Facilities Management) within two years of employment.

5.         Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

REPORTS TO:

            Board Secretary/Business Administrator

SUPERVISES:

            All custodial, maintenance, security and grounds keeping personnel.

JOB GOAL:

To provide all students and staff with a physical learning environment that is at once safe, clean, pleasant, attractive and smoothly functioning.

PERFORMANCE RESPONSIBILITIES:

1.         Recommends comprehensive short and long range planning and scheduling of maintenance and repair requirements of the district.

2.         Prepares and administers budgets for custodial and maintenance department.    

3.         Participates in development of five-year Long Range Facility Plan.

4.         Responsible for coordinating and filing reports with AHERA, OSHA, PEOSHA, RTK, IAQ, DEP and Boiler Codes.

5.         Coordinates Medical Waste Reports and pick-ups.

6.         Assists in preparation of NJQSAC Reports and 5-year Facilities’ Maintenance Plans.

7.         Coordinates fire inspections and sanitary inspections.

8.         Determines and establishes detailed specifications pertaining to supplies, materials and equipment for the department.

9.         Assists architects and engineers in the preparation of specifications and makes recommendations for all contractual work within the district.

10.       Schedules the work of outside contractual firms including coordination with construction managers.  Inspects the work performance of such firms and reports to the Board Secretary/Business Administrator as to the status and completion of such work.

11.       Establishes and administers work schedules and procedures for the regular ongoing custodial care and maintenance of all building and grounds owned and/or leased by the Board of Education.  Performs maintenance duties as needed.

12.       Inspects all school buildings, grounds and installations on a regular basis to determine that high standards of workmanship, cleanliness, safety and security are maintained.

13.       Responsible for Emergency Maintenance Scheduling.

14.       Makes recommendations for hiring, assignment and termination of employment of all personnel encompassed within this area of operations.

15.       Assigns use of all vehicles for the department and schedules for their maintenance with the appropriate outside vendor.  Recommends the purchase of new and/or replacement vehicles and equipment.

16.       Maintains such personnel files and other records for the department as may be required.

17.       Supervises distribution of departmental supplies, materials and equipment.  Establishes inventory control and an appropriate security system to safeguard these items.

18.       Trains new employees and re-trains current employees in new methods and equipment, emphasizing safety, standards of performance, organization of work and proper use of materials and equipment.

19.       Confers on a regular basis with the Board Secretary/Business Administrator regarding custodial and maintenance work and needs.

20.       Responds to immediate needs of the appropriate building administrator.

21.       Such other duties and responsibilities as set forth by the Board of Education and/or the Board Secretary/Business Administrator.

TERMS OF EMPLOYMENT:

Twelve (12) month contract as approved by the Board of Education.  All other working terms and conditions of employment established by the Board of Education.

EVALUATION:

Performance of this job will be in accordance with provisions of the Board’s policy on evaluation of administrative personnel.