JOB TITLE: JUNIOR STAFF ACCOUNTANT
REPORTS TO: BUSINESS ADMINISTRATOR or DESIGNEE
JOB GOAL: This position is responsible for general ledger accounting, budgetary reporting, grant
accounting and reporting, cash management, reconciling all bank accounts, fixed asset accounting, longterm
debt accounting and debt management, banking oversight, accounts receivable and assist in the
Comprehensive Annual Financial Report (CAFR) and negotiations preparation.
QUALIFICATIONS:
1. Graduated from an accredited college or university with a Bachelor's degree with a concentration in a
Business related field
2. Minimum of Two (2) years School Business Office experience.
3. Knowledge of GAAP accounting and New Jersey rules and regulations governing school districts.
4. Understanding of automated accounting systems, preferably CSI and/or Systems 3000. 65. Solid
working knowledge of Microsoft Office products, including but not limited to, Microsoft Excel, Microsoft
Word and Microsoft Powerpoint.
5. Successfully completes required criminal history proof of U.S. citizenship or legal resident status.
6. Such alternatives to the above qualifications as the Board may find appropriate and/or acceptable.
PERFORMANCE DUTIES:
1. Work Performance
a. General ledger accounting and maintenance in accordance with regulatory requirements.
b. Reconciles intergovernmental and intra-governmental fund activity.
c. Reconciles payroll expenditures with the general ledger system.
d. Reconciles and/or reviews all district bank accounts and ensures agreement with the general
ledger. Promptly investigates irregularities and recommends corrective measures to protect the
district's financial interests.
e. Monitors student activity fund accounts, school athletic fund account, food service account,
and enterprise fund account activities.
f. Coordinates activities with the Treasurer of School monies and Assistant Business
Administrator to ensure accurate and timely reconciliation of the monthly treasurer's report.
g, Analyzes and prepares related documentation as required.
h. Assists in the preparation of the district's Comprehensive Annual Financial Report (CAFR).
i. Performs all banking deposit and cash transfer responsibilities over all funds, with the
exception of food service operations, enterprise and student activity funds.
j. Oversees the district's accounts receivable functions.
k. Assists Assistant Business Administrator with establishing grant budgets within the
accounting system.
I. Assists Assistant Business Administrator with monitoring grant expenditures, ensuring
appropriate expenditures are applied to special funds.
m. Works closely with administrators to ensure the utilization of grant monies is maximized.
n. Assists administrators in preparing original and carryover grant budgets.
o. Keeps informed of federal and state grant regulations and requirements, including those
promulgated under EDGAR, to ensure district compliance.
p. Maintains confidentiality and integrity of all data/information accessed while performing the
duties of the position.
q. Prepares documentation and other resources as may be requested by the Business
Administrator/Board Secretary or designee for contract negotiations.
2. School and Community Relations
a. Works cooperatively with other units within the department and other district staff.
b. Establishes and maintains open and regular communications with administrators and staff
throughout the district.
c. Keeps the Business Administrator/Board Secretary informed about his/her activities and
accomplishments.
3. Professional Improvement
a. Participates in staff development opportunities to enhance job-related skills and knowledge in
accordance with district procedures and budget allocations.
b. Conducts training sessions for district personnel on the use, maintenance and (simple)
troubleshooting of appropriate financial systems or other relevant topics when necessary.
4. Other Assigned Tasks
a. Performs such other duties and assumes such other tasks as may be assigned by the Assistant
Business Administrator/ Assistant Board Secretary or designee.
TERMS OF EMPLOYMENT: Twelve-month year. Salary as established by the Belleville Board of Education.
EVALUATION: Job Performance will be evaluated in accordance with the provision of the Board's policy
on the Evaluation of Non-certified Personnel.
SOURCE: Regular Board Meeting
DATE: November 15, 2020
This position is non affiliated
