TITLE: ACCOUNTING SUPERVISOR
QUALIFICATIONS:
1. Bachelor's degree in accounting or related field, and related work experience
2. At least two years accounting experience
3. Knowledge of governmental accounting, budgeting, procurement, and financial reporting, and financial accounting systems
4. Knowledge of state and federal purchasing regulations
5. Ability to create and maintain extensive amounts of data and/or documentation in a highly organized manner and develop appropriate report formats
6. Ability to analyze, interpret and use data in decision-making
7. Ability to perform accurate mathematical computations
8. Ability to plan, organize, set priorities, and work independently
9. Ability to use considerable independent judgment
10. Ability to work under time constraints and deadlines, and shift when priorities change
11. Ability to communicate clearly orally and in writing
12. Ability to exhibit professionalism with district staff, vendors and the public
13. Ability to handle sensitive and confidential information responsibly and with integrity
14. Proficient in the use of standard office equipment
15. Proficient in Microsoft Office and the ability to operate computerized accounting and spreadsheet programs
16. Ability to multitask
17. Ability to give attention to detail
SUPERVISES: Departmental staff as assigned staff
REPORTS TO: Chief Financial Officer
JOB GOAL: Provide assistance in the timely and efficient administration of the fiscal affairs of the district and provide fiscal support to schools and departments.
TYPICAL DUTIES AND RESPONSIBILITIES:
Such duties and responsibilities as may be assigned, including but not limited to:
1. Performs bank reconciliations and brings timely resolution of outstanding items
2. Performs initial review of purchase requisitions and facilitates the issuance of purchase orders
3. Enters purchase requisitions for Business Office and district-related purchases
4. Provides oversight in the monitoring of outstanding requisitions and purchase orders
5. Manages activity fund transactions and completes monthly activity fund reports
6. Coordinates the bid process for products and services requiring bids
7. Prepares and submits legal advertisements for notices, hearings and other required postings
8. Completes district credit applications for review and approval
9. Oversees credit accounts and ensures balances remain current
10. Maintains the vendor database
11. Provides guidance on travel procedures, handles travel card accommodations, and processes travel reimbursement requests
12. Manages teacher procurement card process, maintains card inventories, and assists with procurement card issues
13. Manages accounts receivable and ensures balances are current
14. Records daily deposits
15. Conducts price comparisons to ensure that all goods and services are offered at the lowest and best price possible
16. Maintains surety bond files and ensures proper coverage and payment
17. Processes workers' compensation claims, monitor losses and ensures payment of premiums
18. Ensures all debt payments are made according to debt schedules
19. Prepares 941 quarterly tax returns
20. Verifies weekly time and attendance records of Business Office staff for approval
21. Performs internal reviews of fiscal processes to ensures accuracy and integrity
22. Assists with the performance of year-end closing procedures and preparation of year-end financial statements
23. Assists with annual budget preparation
24. Manages petty cash and other small district office accounts
25. Assists with retrieving information for auditors and upon request
26. Supervises Business Office staff in the absence of Chief Financial Officer
27. Assists other department personnel as appropriate and necessary
28. Demonstrates prompt and regular attendance
29. Supports the Mission, Vision, and Strategic Plan
30. Performs other duties as assigned
TERMS OF EMPLOYMENT: Salary and work year to be established by the Board of Trustees
EVALUATION: Annually
