Open Positions for Education Service Center Region 13

Openings as of 8/18/2019
Secretarial/Clerical/Administrative Asst./Finance

• PEIMS Secretary/Clerk JobID: 202
•  
Position Type:
  Secretarial/Clerical/Administrative Asst./Finance/Secretary - PEIMS


Date Posted:
  8/6/2019


Location:
  Fredericksburg Primary School


Date Available:
  TBD


Closing Date:
  until filled

District:
  Fredericksburg Independent School District
  
Current FISD employees who are interested will need to fill out a transfer form and updated resume' and send to Donnie at Central Office
 
PRIMARY PURPOSE:
 
Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.  Maintain accurate attendance records for the campus, including attendance, Public Education Information Management System (PEIMS) data.  Help parents and visitors when they arrive at campus.
 
QUALIFICATIONS:
 
Minimum Education/Certification:
 
High School diploma or GED
 
Special Knowledge/Skills:
 
Ability to use personal computer and software to develop spreadsheets and databases
 
Proficient skills in typing, word processing, keyboarding and file maintenance
 
Effective organizational, communication, and interpersonal skills
 
Ability to meet established deadlines
 
Minimum Experience:
 
Two years data entry experience and one to three years of secretarial experience, preferably in a public education environment
 
MAJOR RESPONSIBILITIES AND DUTIES:
 
1.    Collect and enter attendance and PEIMS data into established database and verify accuracy according to established procedures.
 
2.    Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
 
3.    Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books and schedule changes if applicable.
 
4.    Process new student records, including requesting transcripts and records from others schools, setting up cumulative folder and entering student data into appropriate databases.
 
5.    Assist parents, students and faculty with questions regarding student attendance.
 
6.    Process and transmit requests for student information and transcripts.
 
7.    Call parents to verify student absences as needed.
 
8.    Report all attendance problems to designated administrator.
 
9.    Data input and extraction with on-line computer regarding schedules, PEIMS data, grades, special programs (GT, Migrant, Spec Ed, ESL/Bilingual).
 
     10.  Other duties as assigned.
     11.  Progress Reports, collect, alphabetize, and address at three-week intervals.
     12.  Assist in campus office as needed.
     13.  Assist students, teachers and parents as needed.
     14.  Perform all other related duties as assigned.
     15.  Maintain confidentiality.
 
 
EQUIPMENT USED:
 
Uses computer, typewriter, printer, copier, and 10-key adding machine or calculator.
 
 
WORKING CONDITIONS:
 
Mental Demands:
 
Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress.
 
            Physical Demands/Environmental Factors:
 
Repetitive hand motions; prolonged use of computer.  Works with frequent interruptions.
 

            Bending, stooping, some lifting.

            This is a 200 day position at 8 hours per day.
 
 
 
Salary is based on experience on a CT-4 scale $15.92 to $19.56 an hour based on experience.
 
FISD pays $235 a month towards TRS Health Insurance.

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills that may be required.  The Administration and/or supervisor have the right to add or change duties at any time.
 
This job description supersedes all prior job descriptions for this position as well as rescinding all past and present job descriptions that do not reflect the current requirements of this position.
 
Fredericksburg ISD is an equal opportunity employer.
 
 
 
 





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