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Openings as of 12/11/2017
Central Rivers Area Education Agency

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Region Map  » Central Rivers Area Education Agency » Secretarial (1 opening)
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Openings as of 12/11/2017
Secretarial

  • Office Assistant JobID: 37157
  •  
  • Position Type:
      Secretarial/Secretary - 12-Months

  • Date Posted:
      11/30/2017

  • Location:
      Central Rivers AEA - Cedar Falls

  • Date Available:
      02/05/2018

  • Closing Date:
      open until filled

    District:
      Central Rivers Area Education Agency - website
  •   *This position is part of the AEA Purchasing Food Program and will be housed at Central Rivers Area Education Agency in Cedar Falls, Iowa.

    Job Summary:
    Provides administrative support and performs general office functions to ensure the efficient operation of AEA Purchasing.
     
    Qualifications:
    1.   One year of post-secondary secretarial training or,
    2.   Secretarial experience equivalent to one year of post-secondary training.
    3.   Demonstrated competence in secretarial and office skills.
    4.   Such alternatives to the above qualifications that AEA Purchasing may find appropriate and acceptable.
     
    Essential Functions – Administrative Support:
    1.   Assist AEA Purchasing staff with clerical and administrative duties as they relate to AEA Purchasing programs and services.
    2.   Complete filing in a timely and accurate manner that permits efficient retrieval.
    3.   Maintain and operate office equipment efficiently and effectively as well as ordering supplies as needed.
    4.   Place and receive telephone calls utilizing appropriate telephone etiquette.
    5.   Sort and process incoming and outgoing mail and deliveries for the office.
    6.   Process purchase orders and invoices in conjunction with AEA Purchasing’s accounting services provider.
    7.   Monitor and ensure the receipt of appropriate AEA Purchasing fees and sales reports from participating vendors.
    8.   Prepare all AEA Purchasing reports as needed and/or requested.
    9.   Maintain and monitor all AEA Purchasing leave, vacation and personnel records.
    10. Coordinate the scheduling and logistics of tradeshow participation and exhibits.
     
     Additional Responsibilities:
    1.   Participate in staff development and professional growth activities.
    2.   Serve as first point of contact for general customer requests and inquiries.
    3.   Work to increase the visibility and positive image of AEA Purchasing to all clients.
    4.   Attend periodic AEA Purchasing staff meetings and be an active and productive participant.
    5.   Perform such other duties as may be assigned by the Director of AEA Purchasing.
     
     Knowledge, Skills and Abilities:
    1.   Proficiency with Microsoft Office Suite.
    2.   Ability to convey a positive and professional image to staff and public.
    3.   Ability to communicate effectively and maintain a positive working relationship with AEA Purchasing clients.
    4.   Ability to function as a team member.
    5.   Ability to prioritize, organize and problem solve with individuals.
    6.   Ability to read, write and interpret documents and correspond with AEA Purchasing vendors and clients.
     
     Physical Requirements:
    1.   Travel as needed to fulfill program duties and responsibilities.
    2.   Normal, routine levels of bending, carrying, lifting, climbing, reaching, sitting, standing, and walking.
     
     
    EOE
     
     








Postings current as of 12/11/2017 1:09:41 PM CST.


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