Openings as of 7/17/2018Secretarial
Essential Job Functions:
Creates a welcoming and professional environment; leads building initiative on attendance including all attendance calls, SARB coordination, and attendance incentive program; assists with registration, Conferences; assists with purchasing & work orders; and other items related to staff organization; clerical and other duties assigned by building leadership team.
High School Diploma required, additional experience preferred; knowledge of Google Docs, AESOP, Infinite Campus, and ALIO; experience answering phones and taking messages effectively and using fax; experience working with the public- both adults and children, experience working with parents and students; strong google document skills, clerical; must have excellent attendance; strong communication skills both written & verbal; must be able to multi-task with attention to detail and timelines; a welcoming and professional demeanor with abilities to work with diverse group of students, families, fellow staff members as well as the general public.
To apply please visit https://portal.waterloo.k12.ia.us/AP/applicant/login.php
Position Summary: Position established for the purpose of providing support to the curriculum, instruction and assessment structures within the District with specific responsibility for supporting department staff, providing information and data to employees, maintaining records, and completing assigned projects and tasks in an efficient and effective manner. Will be expected to work under limited supervision following standardized practices and/or methods to provide information and/or advice to others. Essential functions include:
Full-time - 8 hours/day, 12 month position Minimum Qualifications: Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records, planning and managing projects, operating standard office equipment, utilizing pertinent software applications and skills including Microsoft Office with Microsoft Office certification preferred. Knowledge is required to perform basic math, read a variety of documents, write documents following prescribed formats, and/or present information to others; also to understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: standard office software with Microsoft Office certification preferred, office methods and procedures, business telephone etiquette, and concepts of grammar and punctuation. Ability is required to schedule activities and/or meetings, collate data, and use basic job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. The incumbent is required to work with a wide diversity of individuals; work with a variety of data; and utilize specific job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation while operating in a fast paced environment with frequent interruptions. Specific ability-based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality, establishing and maintaining effective working relationships, working with detailed information, adapting to changing priorities, and working with frequent interruptions. Working Conditions: The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. Generally the job requires 70% sitting, 20% standing, and 10% walking. This job is performed in a generally clean and healthy environment. Application Procedure: Apply on-line The Sioux City Community School District is a supporter of the National Career Readiness Certificate. The Certificate consists of assessments that measure skills critical to on-the-job success: Applied Mathematics, Reading for Information, and Locating Information. We highly recommend applicants for our non-certified positions visit Iowa Workforce Development to learn more about the National Career Readiness Certificate. If you have completed the assessments necessary for the certificate, please submit your scores with your job application. The Sioux City Community School District prohibits discrimination based on race, creed, color, religion, national origin, sex, age, physical or mental disability, gender identity, sexual orientation or veteran status. The School District does not and will not discriminate on the basis of these above mentioned categories in employment or in the educational programs, activities, and vocational opportunities offered by the District. Every effort will be made to recruit the most qualified candidates for all positions within the District. We recognize that diversity is an asset to be valued and will strive to encourage diversity among our workforce.
Non-Discrimination Statement The Sioux City Community School District is an equal opportunity/affirmative action employer. It is an unfair or discriminatory practice for any educational institution to discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity, national origin, religion, age (for employment), disability, socioeconomic status (for programs), marital status (for programs), or veteran status in its educational programs and its employment practices. Inquiries or grievances may be directed to Jen Gomez, Director of Student Services & Equity Education at 627 4th Street, Sioux City, IA 51101, (712) 279-6075, firstname.lastname@example.org.
Early Childhood Programs Administrative Assistant – Marshalltown, IA
Seeking a detail-oriented person with exceptional organizational skills to join the Early Childhood Programs (ECP) team at our central office in Marshalltown. The Administrative Assistant performs a variety of clerical tasks in assisting early childhood program staff to implement program operations. Must be able to manage a number of tasks and projects simultaneously with little supervision. Responsible for logistics and organization for Policy Council meetings and ordering supplies and office equipment. Part-time position, 20 hours per week, $11.23 per hour.
Required: High school diploma or equivalent
2 year degree in office management or closely related field
Previous experience working in an office setting
Knowledge of early childhood programs
Bilingual skills (English/Spanish)
Closing Date: Open until filled
Visit http://www.micaonline.org/jobs for a full job description and to submit an online application, cover letter and resume. Or send, fax or email cover letter and resume to: MICA, 1001 S. 18th Ave., Marshalltown, IA 50158; 641-352-5020; email@example.com or complete application at above address. EOE
Anticipated-FHS Administrative Assistant/Office Secretary
Notice of Non-Discrimination-public notice - Employment and Programs
It is the policy of the Fairfield Community School District not to illegally discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and it its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the district’s Equity Coordinator, Marci Dunlap, Director of Curriculum Fairfield Community School District ACT Center Central Office, 403 South 20th St., Fairfield, IA 52556 Telephone: (641) 472-2655 Email: firstname.lastname@example.org
ASSISTANT SECRETARY at MEEKER ELEMENTARY SCHOOL
4 hours per day, 205 days yearly
approximately 7:45 am - 11:45 am
$13.65 per hour
Apply online at https://ames.tedk12.com/hire/index.aspx. We only accept on line applications through our web site. Thank you.
NORWALK COMMUNITY SCHOOL DISTRICT
Title Transportation Secretary
Reports To Director of Transportation
Wage Range $14.25 - $15.75 per hour 8 hours per day, 220-day contract.
Position Purpose To support the Transportation Department in a professional manner that leads to a positive experience for all school stakeholders: employees, students, parents, and community members.
Essential Performance Responsibilities
Serves as administrative assistant to the Transportation Director, performing regular clerical duties and other assigned tasks as needed
Enters and maintains student transportation data in customized school software program
Works with building secretaries and principals to ensure safety of students being transported and maintains effective communication
Works with Activities office to schedule student transportation for events; tracks mileage, drivers, times, and department to be billed for each trip
Works with staff to schedule use of school vehicles for trips, etc.; tracks mileage, drivers, times, and department to be billed for each trip
Assists the Transportation Director with organizing bus routes
Assists the Transportation Director with notification of public, parents and staff of bus service changes or adjustments due to weather conditions or other unforeseen conditions
Maintains Pay-for-Ride student records, tracks payments and administration of student bus passes
Prepares student identification and bus passes
Serves as receptionist to public as well as receiving and dispatching phone calls and messages; fields questions/concerns from parents and community members
Processes daily mail
Distributes memos for district office to all staff as appropriate
Maintains files and performs various fiscal service filing duties
Assists Transportation Director as needed to adjust bus routes
Maintains inventory of transportation vehicles and equipment; maintains trip/schedule book daily
Assists the Transportation Director with state and other reporting requirements
Maintains office supplies inventories
Assists at registration and open houses as assigned
Accounts Payable and Receivable accounting functions:
Processes all purchase orders related to transportation department
Receives, audits, and reconciles vendor invoices to PO daily
Payroll accounting functions:
Verifies employee attendance
Records employee paid and unpaid leaves
Submits payroll records to District Office
Performs other duties as assigned.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Knowledge, Skills, and Abilities
Demonstrates positive interpersonal skills in working with others and serving the public
Positive attitude to create a productive, team-based work environment
Ability to relate and communicate successfully with parents, staff members and the public
Ability to maintain confidentiality in and out of the workplace
Ability to accept responsibilities and perform duties in a confident and dependable manner
Ability to meet deadlines and work in a fast-paced environment
Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day
Ability to pre-organize activities and functions
Embraces flexibility in work assignments, adjusting daily work schedule as needed
Detail-oriented with strong attention to neat and orderly record keeping
Ability to take verbal and written instructions proficiently
Takes advantage of professional growth opportunities related to his/her specific job
High School Diploma or GED required, Associate’s Degree or higher preferred
Experience providing customer service phone support
Demonstrates proficiency in the use of general office technology (Microsoft Office Suite, Google Suite) and aptitude to learn advanced technology applications
Strong clerical and general office skills
Strong organization skills necessary to maintain an efficient and effective records system
Strong oral and written communication skills
Preference will be given to candidates who are willing to pair this position with a PT bus driver position and have proper licensure to do so.
Requires lifting, carrying, pushing up to 10 - 40 pounds on occasion
Requires some stooping and kneeling
Must be able to sit upright in a desk task chair for a minimum of 4 hours per day
Must be able to perform data entry at a computer workstation for a minimum of 4 hours per day
Must be able to meet a pre-employment physical
General skilled labor work environment, working with bus drivers
Tobacco and alcohol free workplace
Moderately low noise level
Terms of Employment
At-will, Hourly Confidential Employee
Approximately 220 days per year or as needed
Work days and hours to be established by supervisor, approximate schedule will be 7:30am - 4:30pm with a 1 hour unpaid lunch.
Employment per Board Policies and Administrative Rules and Regulations
Performance evaluated annually by the Director of Transportation
Full-time - 8 hours/day 7:00-3:30 Qualifications:
Working Conditions: The physical demands and work environment of this position are typical of an interior office work environment with limited physical effort required and no or very limited exposure to physical risk. Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively.
Sufficient vision or other powers of observations, with or without reasonable accommodation, which permits close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and related office equipment, as well as operate, maintain, and repair various department equipment and materials.
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to function in the context of the office to include but not be limited to:operation, maintenance, and repair of equipment as mentioned above; lifting, moving, and carrying up to 50 pounds; prolonged standing and/or sitting; and the capability to move independently.
Environmental conditions include those risks normally associated within the context of an office environment and potential exposure to computer and office equipment cleaning chemicals and solutions.The noise level can be minimal to loud.
Sioux City Community Schools is a supporter of the National Career Readiness Certificate. The Certificate consists of assessments that measure skills critical to on-the-job success: Applied Mathematics, Reading for Information, and Locating Information. We highly recommend applicants for our non-certified positions visit Iowa Workforce Development to learn more about the National Career Readiness Certificate. If you have completed the assessments necessary for the certificate, please submit your scores with your application.
The Sioux City Community School District prohibits discrimination based on race, creed, color, religion, national origin, sex, age, physical or mental disability, gender identity, sexual orientation or veteran status. The School District does not and will not discriminate on the basis of these above mentioned categories in employment or in the educational programs, activities, and vocational opportunities offered by the District.
Overview: Perform general clerical tasks as requested, ie. Answer phones, type, file, prepare documents, copy. Prepare general correspondence. Provide necessary receptionist services. Supervise students at assigned locations during specified times. Greet and interact with parents, students, volunteers, and visitors as well as staff Perform other general office tasks as may be assigned. CLASSIFICATION Substitute Varied hours as needed $10.50 per hour EMPLOYMENT DATE As arranged. Qualification: PREPARATION, EXPERIENCE, SKILLS Demonstrate proficiency in Microsoft Office. Demonstrate proficiency in typing and other office skills. Knowledge of general office procedure. Knowledge of office machines-fax, copy machine. Personable, positive, and professional phone skills. Ability to work under pressure with frequent interruptions. Ability to work with staff, students, and public. Ability to work independently. Pleasant personality. Good oral and written communication skills. Aptitude for detail. Successful experience in a responsible secretarial position.
Capable of representing the school and district in a professional manner, which includes but is not limited to confidentiality, communication skills, and dress.
ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will frequently work in different areas of the building including in/at desks, on or near the floor, standing, in movement while supervising students during indoor and outdoor activities, etc.
Qualified candidate will be trained in Power School, Cash Management, Buy Speed Online The goal of the Board of Education of the Cedar Rapids Community School District is to provide fair and equal opportunity for employment, promotion, wages, benefits and all other privileges, terms and conditions of employment. The District will affirmatively recruit women and men and members of diverse racial/ethnic groups for job categories where the representative groups are underrepresented. Further, it shall be the policy of the District not to discriminate against any employee or applicant on the basis of race, creed, color, religion, national origin, marital status, socio-economic status, sex, age, sexual orientation, gender identity, or disability in its educational programs and its employment practices. (Adherence to bona fide occupational/educational qualifications shall not be interpreted as discriminatory.)
Required Education Level: High School Diploma/GED
Required Skill Sets: (All listed items are required to qualify for this position.) Additional/Optional Skill Sets: (All listed items are optional and not required to qualify for this position.)
Hiring Manager: Laurel Day/Patti Lucas
Salary: Hourly Benefit: None Salary Range: $ 10.50 per hour
Contact Information: Patti Lucas
Terms of Employment: 195 days Hours: 8.0 hours/day Compensation: $14.87-15.42 (depending on certification) Benefits: This position includes a benefits packages including paid sick and personal leave, IPERS, and health, dental, and vision insurance
Reports To: Assistant Director of Student Services and Building Principal
Job Goal: To assure the smooth and efficient operation of the school office and create a climate of health and well-being in the school.
1. High school diploma or equivalent
2. Training and/or experience in secretarial responsibilities
3. Competent in communicating with all segments of the school setting
4. Proficient computer skills to include Microsoft Office and Google Drive
5. Ability to maintain high level of confidentiality
6. Ability to multitask in a fast paced work environment
7. Strong organizational skills
8. Effective oral and written communication skills
9. Current CPR certification and administering medication certification, preferred
10. Such alternatives to the above qualifications as the Board may find appropriate and acceptable
1. Perform office routines necessary for professional office management.
2. Maintain required student/personnel database, including daily attendance, student scheduling, school records and individual student & staff data.
3. Maintain digital visitor management system.
4. Operate office equipment, such as copiers, fax machines, phone system, etc.
5. Handle incoming calls.
6. Type a variety of written communications, such as letters, reports, memos, emails, etc.
7. Greet and direct all visitors in a professional manner.
8. Sort and route incoming mail.
9. Support substitute management system by working with substitutes, creating staff absences and vacancies, and generating reports, as needed.
10. Monitor time clock system for non-exempt staff.
11. Support building staff with requests and questions.
12. Collaborate with Grant Ragan for ordering and maintaining building’s inventory.
13. Process and maintain all incoming and outgoing student records.
14. Assume health office duties as needed.
15. Assist school nurse and administrators in developing school health program.
16. Observe students on a regular basis to detect health needs.
17. Assist in maintaining up-to-date health records on all students.
18. Assist in maintaining attendance and record keeping functions on all students.
19. Report to parents, school personnel, and other agencies on student health matters, as directed by school nurse.
20. Administer first aid in accordance with established first aid procedures.
21. Responsible for, and administer, student medications and prescriptions taken during the school day.
22. Participate in in-service training programs.
23. Perform other duties as assigned.
DAVENPORT COMMUNITY SCHOOL DISTRICT
SUBSTITUE SECRETARY POSITIONS
Positions are located at the Davenport Schools' Elementary, Intermediate and High Schools, or the Administration offices. Positions are generally on-call, but may also include short or long term. SUBSTITUTE SECRETARIAL
Rate of Pay: $14.39, $15.07, $16.39 or $17.06/hr Depending on classification of secretary needing sub (2017-18 School Year)
Special Qualifications Desired: High School Diploma or GED. Documentation of extended learning beyond high school, i.e., Associate's Degree, completion of relevant programs, etc. Two years of successful secretarial work experience.
Duties: Experienced in most Microsoft Windows Programs, including Outlook. May create projects using word processing, spreadsheets and database applications. May perform the following general office functions: switchboard, receptionist, data entry, etc. Possess the ability to speak effectively and great customer service skills with students, parents and faculty. Skills test will be administered.
Only interested and qualified parties need apply.