Hourly salary range: $12.75 to $14.26
Contract months: 10
Salary Grade: 12
Hours per day: 7
The job of Clerical II - Records / Registration Clerk is done for the purpose/s of providing clerical support to
the Guidance Department and Student Information Systems Manager (Registrar), communicating
information to students, parents, staff, and/or other districts; maintaining student information and files and
providing information and/or direction as may be requested.
Assist attendance department in monitoring chronically absent students and advise administration of
contact for the purpose of tracking attendance and keeping record of home contacts.
Assist in the administration of placement testing for new students as needed for the purpose of
assigning students in the appropriate level classes.
Assist other personnel for the purpose of supporting them in the completion of their work activities.
Assist SIS Manager in enrolling students, entering test data, entering course requests during
pre-registration, assist with report cards/progress reports and track students testing out of courses. May
perform duties as SIS Manager on an emergency basis if needed for the purpose of providing support
and ensuring completion of necessary data to complete assignment.
Audit teacher grade books and prepare grade books for storage; destroy student records and teacher
grade books for the purpose of adhering to the Records Management Manual for Arizona School
Complete transcripts / records requests for incoming / outgoing / graduated students for the purpose of
providing necessary documentation as requested.
Maintain a high level of confidentiality for the purpose of ensuring privacy.
Maintain records and/or files for the purpose of ensuring an up-to-date reference and audit trail for ADE
Process documents and materials for the purpose of disseminating information to appropriate parties
and/pr ensuring accuracy of data.
Research address errors; verify proof of residency when possible for the purpose of maintaining accurate
information on students and meeting policy requirements.
Responsible for scanning district CRTs for the purpose of distributing scores to faculty as needed.
Sort/store files at the end of the school year for the purpose of ensuring documentation is on record in a
safe and accessible place.
Support Assistant Principal for Curriculum & Instruction for the purpose of providing assistance with their
administrative functions in relationship to student records.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills
in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions
of the job include: operating standard office equipment including pertinent software applications such
as Basic SASI, Microsoft Word and Excel computer applications; preparing and maintaining accurate
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or
ratios; read a variety of manuals, write documents following prescribed formats, and/or present
information to others; and understand multi-step written and oral instructions. Specific knowledge
required to satisfactorily perform the functions of the job includes: common office machines and
software and office methods and practices.
ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use
job-related equipment. Flexibility is required to work with others; work with data utilizing defined and
similar processes; and operate equipment using defined methods. Ability is also required to work with
a diversity of individuals; work with similar types of data; and utilize job-related equipment. In working
with others, some problem solving may be required to identify issues and select action plans. Problem
solving with data may require independent interpretation; and problem solving with equipment is
limited to moderate. Specific abilities required to satisfactorily perform the functions of the job
include: none specified.
Responsibilities include: working with immediate supervision; providing information and/or advising
others; and operating within a defined budget.
The usual and customary methods of performing the job's functions require the following physical
demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching,
and/or crawling; and some fine finger dexterity. Generally the job requires 70% sitting, 15% walking,
and 15% standing. This job is performed in a generally clean and healthy
Education: High School diploma or equivalent.
Experience: Job related experience is desired.
Required Testing: Pre-employment Proficiency Test.
In House employees who apply for tranfer must pass the NEW District Basic Skills Computer Test and Typing Test.
Certificates & Licenses: None Specified.
Continuing Educ. / Training: None Specified.
Clerances: Criminal Justice/Fingerprint Clearance.
The following policies have been adopted and are reflected in our employment practices:
This organization is an Equal Opportunity Employer and does not discriminate on the basis of race,
color, national origin, creed, age, gender or
This organization complies with the Americans with Disabilities Act. Persons who may need some
accommodation in the hiring process should contact the personnel office.
This organization is a drug and tobacco free workplace.
This organization requires a successful applicant to provide employment eligibility and verification of
a legal right to work in the United States in compliance with the Immigration Reform and Control Act.