Hourly salary range: $12.75 to $14.26
Contract months: 10
Salary Grade: 12
Hours per day: 7
The job of Clerical Support II / Attendance Clerk is done for the purpose/s of collecting and maintaining
student attendance information at the assigned site; meeting district, state and federal requirements
relating to attendance processes including parent notification; preparing and distributing attendance
reports and materials; providing clerical support at school site; and communicating various information
Assists other personnel as may be required (e.g. School Secretary, Vice Principal, teachers, etc.) for the
purpose of supporting them in the completion of their work activities.
Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of
providing information on a variety of attendance issues and meeting district and state absence
Ensures accuracy of attendance records, including verification of forgeries and truancies for the purpose
of complying with State laws governing attendance accounting.
Evaluates situations (e.g. involving other staff, students, parents, the public, police, probation
department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel
Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact
and telephone logs, student attendance, etc.) for the purpose of documenting and/or providing reliable
Performs un-enrollment activities (e.g. updating automated student information system, etc.) for the
purpose of ensuring compliance with financial, legal, stat or federal requirements.
Prepares a variety of reports and written materials (e.g. passes, standardized and special attendance
reports, letters to parents, etc.) for the purpose of conveying information regarding school and/or district
activities and procedures.
Processes documents and materials (e.g. attendance records, student placement, disciplinary and/or
suspension notices, etc.) for the purpose of disseminating information to appropriate parties.
Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools,
and/or students, etc.) for the purpose of providing information and/or directions as may be required.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in
order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of
the job include: applying pertinent codes, policies, regulations and/or laws; operating standard office
equipment including utilizing pertinent software applications; performing standard clerical procedures;
and preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math; read a variety of manuals, write documents following
prescribed formats, and/or present information to others; and understand complex, multi-step written
and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job
includes: common office machines and software and office methods and practices
ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify
data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety
of circumstances; work with data utilizing defined but different processes; and operate equipment using
defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with
similar types of data; and utilize specific, job-related equipment. In working with others, problem
solving is required to analyze issues and create action plans. Problem solving with data may require
independent interpretation; and problem solving with equipment is limited. Specific abilities required
to satisfactorily perform the functions of the job include: being attentive to detail; communicating with
diverse groups; working under time constraints; maintaining confidentiality and working with frequent
Responsibilities include: working under limited supervision following standardized practices and/or
methods; leading, guiding, and/or coordinating others; and operating within a defined budget.
Utilization of some resources from other work units is often required to perform the job's functions.
There is a continual opportunity to impact the Organization's services.
The usual and customary methods of performing the job's functions require the following physical
demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching,
and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10%
walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Education: High School diploma or equivalent.
Experience: Job related experience is required
Certificates & Licenses: None Specified
Required Testing: Pre-employment Proficiency Test
In House employees who apply for transfer must pass the New District Basic Skills Computer Test and Typing Test.
Continuing Educ. / Training: None Specified
Clearances: Criminal Justice/Fingerprint Clearance
The following policies have been adopted and are reflected in our employment practices:
This organization is an Equal Opportunity Employer and does not discriminate on the basis of race,
color, national origin, creed, age, gender or disability.
This organization complies with the Americans with Disabilities Act. Persons who may need some
accommodation in the hiring process should contact the personnel office.
This organization is a drug and tobacco free workplace.
This organization requires a successful applicant to provide employment eligibility and verification of
a legal right to work in the United States in compliance with the Immigration Reform and Control Act.