Open Positions for Waukegan Community Unit District 60

Openings as of 6/10/2026
Secretarial/Clerical

School Secretary - Attendance

JobID: 6520

Position Type:
  Secretarial/Clerical/Secretary


Date Posted:
  6/5/2026


Location:
  Clark Elementary School


Closing Date:
  06/30/2026


  Additional Information:  Show/Hide

Who We Are:
Waukegan Community Unit School District No. 60 serves nearly 13,000 students in preschool through grade 12 and is located halfway between Chicago, Illinois and Milwaukee, Wisconsin on the shores of Lake Michigan. The District has 1 early learning center, 15 elementary schools, five middle schools and a high school program divided between two 9-12 grade campuses. The District encompasses portions of Waukegan, Beach Park and Park City.

Why We Do This Work:
The Waukegan Community Unit School District No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning in them.

Organizational Relationship:
Under the primary direction of the School Principal and secondary direction of the Assistant Principal or Principal designee.

Essential Duties and Responsibilities:
1. Perform all necessary secretarial, clerical and record keeping functions, including filing in a timely manner as necessary for the effective functioning of the office and school.
2. Collaborates with school Administrators and Co-Secretary in all aspects of providing support to the school.
3. Acts as receptionist for the school welcoming students, parents, staff and visitors to the school.
4. Receives phone calls and distributes messages accordingly.
5. Enrolls and withdraws students using the Student Information System (SIS) and Online processing. Participates in all registrations for the school and incoming and/or returning students. This is not limited to following district timelines.
6. Maintain and update all necessary census data in SIS relating to the student record, including but not limited to: Registration, Fees, Households, Phone, Address, etc.
7. Communicate with all Administrative Departments and other schools when necessary.
8. Become well versed in all software programs used for data collection, attendance reporting, payroll reporting and finances within the district.
9. Assists during peak times and extended absences with financial duties; deposits, requisitions, collection of fees, and payroll as directed by Principal within District Guidelines and Procedures.
10. Performs daily student attendance reporting and editing in SIS. Collaborates with Principal and Co-Secretary in student attendance reporting, recording, truancy, etc.
11. Generation and distribution of student attendance letters.
12. Assists during peak times and extended absences with generation and distribution of student fee statements, etc. as directed by District Offices.
13. Follows through with student records requests in a timely manner and maintains all necessary documentation following Records Management Procedures.
14. Creates and maintains CUM Folders and White Cards for all students, including Transcript Labels. Follows District Record Management Procedures for maintaining student records.
15. Gather material and obtain documents, electronic or otherwise, for reports and other purposes in accordance with specific instructions.
16. Perform a wide variety of confidential and complex secretarial tasks for the school.
17. Respond to requests for sensitive information and provide assistance as appropriate.
18. Ensure confidentiality of all information.
19. Support office by using automated equipment such as computers, printers, copy equipment, voice messaging system, electronic mail systems and telephones.
20. Assists during peak times and extended absences in maintaining all school finances, including but not limited to Student Fees, Board Accounts and Activity Accounts.
21. Collaborates and works with Principal, Assistant Principal, and Co-Secretary daily regarding staff absence reports and need for classroom coverage.
22. Attend all training and workshops as deemed necessary and mandatory by LC Administration, Administrative Departments and Supervisor(s).
23. Take initiative for self-improvement and skill growth.
24. Perform other job related duties as assigned.
25. Collaborate with Administration and Co-Secretary to become fully versed and skilled to perform cross coverage responsibilities during extended absences. This is not limited to district training, self-initiative and/or building based needs.

Qualifications:
1. Must have a high school diploma of equivalent;
2. Commitment to the belief that all children, regardless of circumstances, can achieve at high levels.
3. Good communication, organizational, computer, and interpersonal skills required.
4. Demonstrated ability to work with data in multiple computer environments, including but not limited to: Windows based PC's, district-wide networked systems including the Student Information System (SIS) and Financial Management System (FMS), Google systems.
5. Effective and efficient word processing skills with knowledge of Microsoft Office suite of programs.
6. Demonstrated ability to multitask effectively and prioritize strategically.
7. Ability to care for minute details and editing skills to ensure reliable and accurate results, verifying information for accuracy.
8. Ability to do record keeping, prioritize and work independently with minimal supervision and follow oral and written instructions.
9. Successfully work in a collaborative environment.
10. Ability to interact in a positive manner with students, staff, parents, outside agencies, and central services staff.
11. Ability to plan, organize, schedule, and manage documents in a timely and effective manner.
12. Pass the district secretarial typing test and exam(s).
.
Compensation: Per WPSS contract Salary Schedule

Terms of Employment: Ten months

Application Deadline: Candidates must submit an online application by the closing date.

Work Environment: Busy office environment with multiple priorities and frequent interruptions.
ALL APPLICANTS MUST PASS THE SECRETARIAL SKILLS TEST
Human Resources – 214 Washington Street, Waukegan, Illinois 60085
Monday – Friday 8:00 a.m. – 4:30 p.m. (Testing Hours)
 
Only online applications will be considered for interviews. 
Apply: www.wps60.org
Waukegan Community Unit School District 60 offers employment opportunities without regard
to age, gender, race, color, national origin, religion, marital or military/veteran status, sexual
orientation, pregnancy, parental status, genetics, disability or other protected category.





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Openings as of 6/10/2026
Secretarial/Clerical

Secretary to the Departments of Teaching and Learning

JobID: 6208

Position Type:
  Secretarial/Clerical/Secretary - 12-Months


Date Posted:
  6/1/2026


Location:
  Lincoln Center


Closing Date:
  06/15/2026


  Additional Information:  Show/Hide

Who We Are:
Waukegan Community Unit School District No. 60 serves nearly 13,000 students in preschool through grade 12 and is located halfway between Chicago, Illinois and Milwaukee, Wisconsin on the shores of Lake Michigan. The District has 1 early learning center, 15 elementary schools, five middle schools and a high school program divided between two 9th – 12 grade campuses. The District encompasses portions of Waukegan, Beach Park and Park City.

Why We Do This Work:
The Waukegan Community Unit School District No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning in them.

Organizational Relationship: Directly responsible to the Director of Teaching and Learning, and indirectly responsible to Assistant Directors Pre-K - 5 and 6 - 12, Postsecondary.

General Duties:
1. Perform a wide variety of confidential and complex secretarial, clerical, and record keeping functions necessary for the efficient operations of the Department.
2. Keep an electronic calendar for the Director.
3. Faxing and/or typing of memos, schedules, contracts, reports, and general copying tasks.
4. Check and distribute mail twice daily.
5. Answer phones and emails and communicate/route messages in a timely manner.

Specific Duties:
1. Prepare, track and enter approved requisitions for instructional materials/supplies and disseminate to staff.
2. Maintain all files and records in a legible, accurate, organized manner.
3. Support professional development systems for all staff in Frontline Staff Development System
4. Attending meetings as requested and record minutes as needed.
5. Act as a liaison between the public and the office in such a manner as to present a positive image of the total school district.
6. Promote educational enterprise through service to visitors, parents, students, teachers, and administrators.
7. Assist in scheduling appointments as necessary.
8. Maintain office equipment and process service requests and/or replenish materials when necessary and within budget allocations.
9. Attend any and all training necessary to learn new technologies and skills requested by the Director.
10. Maintain fiscal record keeping for local and/or grant accounts as assigned, including; entering expenditures, ensuring all items are received, processing invoices and preparing paperwork, work collaboratively with Accounts Payable to troubleshoot any discrepancies related to fiscal expenditures.
11. Assist in the preparation and execution of other activities occurring within the Department/Division as assigned. Such as: professional development, student assessment, barcoding, summer programs, etc.
12. Schedule facilities for workshops and meetings.
13. Assist the Director in collecting data relating to curricular areas.
14. Assist with the processes for instructional materials, selections and adoptions of curriculum and in the distribution of curriculum from the Pre-Kindergarten through 12th grade level.
15. Keep accurate records of the budget the Director is assigned.
16. Provide secretarial support for staff within the Department (Fine Arts/World Language, PD/OTA)
17. Assist with providing support for staff as needed within the Department (Literacy, Math, Science, Social Studies, MTSS)
18. Perform other jobs related duties as assigned.

Qualifications:
1. Commitment to the belief that all children, regardless of circumstances, can achieve at high levels.
2. Good communication, organizational, computer, and interpersonal skills required.
3. Preferred ability to work with data from multiple computer environments, including but not limited to:
4. Windows and/or Apple computers, student information management systems, financial management systems, email and calendar systems, and web-based applications.
5. Effective and efficient word processing skills with knowledge of Google Apps and Microsoft Office suite of programs.
6. Demonstrated ability to multitask effectively and prioritize strategically.
7. Ability to care for minute details and editing skills to ensure reliable and accurate results; verifying information for accuracy.
8. Ability to do record-keeping, prioritize and work independently with minimal supervision and follow oral and written instructions.
9. Ability to successfully work in a collaborative environment.
10. Ability to interact with teachers, parents, outside agencies, and central services staff.
11. Ability to plan, organize, schedule, and manage documents in a timely and effective manner.
12. Pass the District Secretarial proficiency assessment(s).

Note: The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of job duties, responsibilities, and requirements.

Work Environment: Busy office environment with multiple priorities and frequent interruptions.

Terms of Employment: 12 Months

Compensation: Per WPSS Salary Schedule - Specialist (SP)

Application Deadline:  Candidates must submit an online application by the closing date. 
 
Only online applications will be considered.
Apply: www.wps60.org 

Waukegan Community Unit School District 60 offers employment opportunities without regard to age,
gender, race, color, national origin, religion, marital or military/veteran status,
sexual orientation, pregnancy, parental status, genetics, disability or other protected category.





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