Openings as of 10/21/2026
POSITION: Finance and Accounting Manager
LOCATION: Office of Internal Finances
TYPICAL WORK HOURS:8:00 AM to 4:00 PM
FLSA STATUS:Full-time Exempt
SALARY: $99,093 plus competitive benefits package (WVDE Summary of Benefits) equal to approximately 35% of direct compensation
JOB SUMMARY:
This position will have the primary function of establishing, maintaining and/or assisting in the compilation of the financial records of the West Virginia Department of Education; measuring and tracking balances in programs, accounts, etc. and preparation of various financial reports. This includes working with Department staff, other state and federal government contacts, auditors, and vendors in resolving problems of an accounting nature; and, documenting accounting record procedures in accordance with state and federal regulations.
DUTIES AND RESPONSIBILITIES:
Assists in supervising Office of Internal Finances staff and training new employees to perform effectively.
Ensures the preparation, recording, reporting, and related accounting and record keeping responsibilities are performed efficiently by the staff and/or others.
Oversee cash management and federal funding activities, including monitoring cash needs, requesting federal funds, reconciling federal draws, and maintaining cash balances in accordance with federal cash-management requirements.
Responsible for the Federal Funding Accountability and Transparency Act reporting within the U.S. Government System of Award Management and assist with the State Agency Grant Award reporting.
Responsible for preparing, reporting, and coordinating with the U.S. Department of Education on the Department's indirect cost proposal.
Assists with budget and expenditure schedule preparations, as well as managing the Department's cash balances and receivables.
Periodically reviews account balances to identify coding errors, perform adjustments, and maintain overall records in a manner consistent with sound financial practices.
Responsible for coordination with federal and state audits, providing financial records, reconciliations, reports, explanations, and supporting documentation, and assisting in the resolution of audit findings.
Responsible for the preparation of 1099 forms in accordance with State policies.
Responsible for the preparation or compilation of reports prepared for management's use in assisting with making decisions for the Department.
Responsible for the formation and maintenance of applicable policies and procedures.
Perform other assignments as deemed appropriate and necessary by the State Board of Education, Associate Superintendent, and the State Superintendent of Schools.
EDUCATION AND EXPERIENCE:
A minimum of a bachelor's degree in accounting, business administration, or other accounting-related field.
A minimum of two (2) years' experience in governmental accounting.
Must possess conceptual understanding of an efficiently operating business office as well as contract information.
Understanding of tax laws relating to 1099s and employment preferred.
Knowledge of wvOASIS (the state's accounting system) preferred.
Extensive experience using technology devices and applications such as telecommunications (webinar), computers, software (fiscal software, database, online and learning management software, personal productivity software, word processing software, etc.), mobile devices, etc.
PHYSICAL REQUIREMENTS:
This position is classified as sedentary work, involving prolonged sitting (6-8 hours daily) at a desk or computer workstation. Occasional demands include standing or walking short distances within the office and lifting/carrying up to 10 pounds. This role requires close visual acuity for reading documents and computer screens, clear speaking/hearing for communication, and repetitive wrist/hand motions. Reasonable accommodation will be provided to qualified individuals with disabilities to perform essential functions.
EXPECTATIONS:
The staff member works effectively as a member of the educational team.
The staff member demonstrates self-control and exhibits an attitude of mutual respect and tolerance.
The staff member demonstrates ethical conduct and good work habits such as punctuality and attendance.
The staff member demonstrates self-direction and the ability to use software applications for work productivity and collaboration.
The staff member is self-motivated and demonstrates the ability to manage multiple tasks/assignments to accomplish high-quality work to meet demanding deadlines with minimal supervision.
The staff member demonstrates excellent oral and written communication skills, and excellent presentation skills using current technologies.
The staff member demonstrates ability to work effectively with county personnel and other state/local officials.
The staff member understands that travel throughout WV and out of state (including air travel) may be required on an occasional or frequent basis depending on the needs of the Department.
The staff member understands this is a full-time, on-site position based in Charleston, WV.? Remote work options are not available for this position.
The staff member understands that work assignments may change or be added, as priorities emerge with the West Virginia Department of Education (WVDE).
EMPLOYMENT RELATIONSHIP:
Department of Education staff are employed upon recommendation of the State Superintendent of Schools and are state employees. No representative or employee of the state is authorized to enter into any employment contract or other agreement. Department staff work under the direction of the State Superintendent of Schools for the general supervision of the free schools in the state and implementing the policies of the board and other necessary tasks as determined by the State Superintendent of Schools or his/her designee. Each employee is "at-will" and subject to termination by the State Superintendent of Schools at any time, with or without notice, cause or compensation.
The employment relationship between the State Superintendent of Schools and the employee may be terminated by either party. Reasons for termination by the State Superintendent of Schools include, but are not limited to, immorality, incompetency, cruelty, insubordination, intemperance, willful neglect of duty, unsatisfactory performance, the conviction of a felony or a guilty plea or a plea of no contest to a felony charge, misuse of funds or property, violations of law or policies of the state board, lack of need, or a lack or loss of funding.
