Openings as of 12/5/2025
Human Resources Assistant
Saint Ignatius College Prep - Chicago, IL
Summary: The Human Resources Assistant provides administrative and clerical support to the Human Resources Department. This role assists with day-to-day HR operations including recruitment, onboarding, employee records, compliance, and general HR support. The position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Essential Duties and Responsibilities include the following:
Assist with recruitment efforts, including posting job openings.
Support the onboarding and offboarding process by preparing new hire paperwork, conducting background checks, coordinating orientation materials and reviewing offboarding checklists.
Maintain accurate and confidential employee records, both digital and paper-based.
Assist with benefits administration, including open enrollment, enrollment changes, and employee inquiries.
Track and maintain compliance with required training, certifications, and employment documents.
Provide clerical support such as filing, scanning, data entry, and correspondence.
Review, complete and send employment verifications.
Prepare and send contracts and compensation letters to employees.
Review and respond to unemployment claims.
Assist with FMLA and other leave paperwork and correspondence.
Respond to basic employee questions regarding policies and procedures, referring more complex matters to the HR Director.
Perform other duties as assigned to support the HR function.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without a reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field and/or equivalent experience
Previous HR or administrative experience preferred.
Familiarity with HR processes, employment laws, and recordkeeping is a plus.
Strong organizational and time-management skills with attention to detail.
Excellent communication and interpersonal skills.
Ability to handle sensitive and confidential information with professionalism.
Proficiency with Microsoft Office (Word, Excel, etc.), Google and HR/payroll software systems.
Practicing Roman Catholic preferred.
(NOTE: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, Administration reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel workload, or technological developments).
Additional Information: This position is eligible for the usual and customary benefits that are provided by the School. The schedule is anticipated to be 3 days per week (approximately 24 hours per week).
Pay Range: $25.00-$35.00 per hour
Director of Alumni Relations
Description: The primary purpose of this position is to serve as the “face” of the Alumni Office by cultivating alumni relationships, with a focus on those who have given at a minimal to moderate level and/or have the capacity to give at a moderate to major gift level. The Director of Alumni relations represents the Mission of Saint Ignatius College Prep and its Jesuit Catholic values, and acts as the liaison between Saint Ignatius College Prep and its alumni and affiliated societies. In addition, the Director provides support and direction for alumni events. This position collaborates with other members of the Development Office, reports to the Chief Development Officer (CDO), and works closely with the Chief Development Officer and the MGOs to ensure a harmonious, stable, and strategic partnership that leverages engagement opportunities and develops larger solicitation plans for key benefactors as needed.
Job Summary:
Organize reunion committees and meetings, prepare reunion invitations and booklets, and coordinate the execution of all reunions: Yearbook Signing Party, 5-, 10-, 15-, 20-, 25-, 30-, 35-, 40-, 45-, and 50-year reunions, Jubilee Celebration, and other reunions as requested.
Space reservation and set-up
Catering
Mailing lists, save-the-dates, and invitations
Committee meetings and appropriate follow up
Liturgies and Mass booklet, in coordination with Department of Formation and Ministry
Recruit student volunteers from NHS moderator (for check-in, greeters, musicians, etc.)
Assign department members and volunteers to roles night-of
Responsible for setting up a successful registration process and name-tag creation
Class photo
Follow up mailings and survey
Form strategic reunion committees and make public solicitations of those in reunion years for their class endowments or the tuition assistance fund, depending on donor preference.
Identify alumni prospects with potential as major gift benefactors through office-based research (iWave) and networking opportunities; provide names to the CDO.
Initiate, maintain, and nurture alumni relationships through personal interaction, phone calls, committees, events, and volunteer opportunities.
Attend a significant number of regional and campus events as a representative of the school. Travel, evening, and weekend activity is routine.
50 hour work weeks are common during peak scheduling.
Promote teamwork across the Development Department, working as a true partner to match each donor’s vision with the needs and Mission of Saint Ignatius College Prep.
Review weekly gift reports in conjunction with the CDO and follow up with thank-you calls and further cultivation.
Collaborate with the Director of Marketing and Communications, Chief Development Officer, and IT office to update Development websites as needed. Precommunicate marketing efforts in order to coordinate communications being sent from the School to the wider community.
Research, nominate, contact, and obtain bios of reunion awardees; cross-check names with the Chief Development Officer and President to ensure solicitation plans are followed.
Along with Gift Officers, represent the school at wakes and funerals of Ignatius alumni and other constituents, as available, during times of loss.
Organize Alumni Orientation for outgoing senior class members.
Support all other constituent events as needed.
Work with the CDO to launch a class chair program for the 2026-2027 school year.
Provide tours for visiting alumni and other constituents as needed.
Play a significant role in Saint Ignatius College Prep’s participatory giving appeals and annual giving efforts by collaborating with the Director of Accounts and Information Management, Development Accounts Manager, and Chief Development Officer to plan seasonal appeals and solicitations around reunions.
Ensure the accuracy of alumni data, including contact details, addresses, and employment information. Partner with the Director of Accounts and Information Management to maintain Data Hygiene.
Assist with special projects and perform other duties as directed by the Chief Development Officer.
Other duties may be assigned.
Qualifications: To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily, with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skills, and abilities required.
Practicing Roman Catholic
College degree and/or equivalent work experience preferred; 3–5 years of experience in annual fundraising.
Knowledge of the Mission, history, and community of Saint Ignatius College Prep and the Society of Jesus (Jesuits).
Ability to communicate effectively and establish rapport with a wide range of alumni and constituents.
Experience managing events and large groups.
Proficiency in Microsoft Office programs (Word, Excel, etc.). Experience with Raiser’s Edge preferred.
Excellent writing, communication, and public speaking skills.
Ability to achieve measurable goals and meet deadlines.
High energy, sound decision-making, and strong interpersonal skills in a high school environment.
Comfort in interacting with diverse constituents and the broader public.
Note: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current role, Administration reserves the right to revise the job or require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel workload, or technological developments). Salaried employees are expected to work 40–50 hours weekly, including typical work schedules and events.
Salary Range: $65,000-$80,000 based on experience
